Conventions

What happens at Convention?

Setting Priorities and Planning

The UNW Triennial Convention is the forum where union delegates adopt resolutions that direct how the Union will spend its money and decide what priorities it should pursue until the next Convention. 

All of the decisions made at Convention are done through voting by the delegates in attendance.

To ensure that members are well represented, delegates are elected from and by fellow members of their respective Locals. Delegates are chosen based on their ability to represent the best interests of all the members of that Local, and how they vote at a convention should reflect those collective interests.

Each Local is also given an opportunity to submit resolutions to a convention. 

Electing the Executive

Convention is when senior union leadership is elected or confirmed. 

Starting six months prior to the 18th Triennial Convention this fall, all signed members will have the opportunity to elect their respective Regional Vice Presidents through a mail in ballot, and the results will be confirmed at the convention.

The UNW President and two Vice Presidents will be elected from and by Convention delegates. Only signed members in good standing are eligible to attend Convention and be elected to leadership roles.

UNW By-Law 14, Conventions:

Convention shall be composed of the Executive of the Union, Alternate Regional Vice‐Presidents, the Alternate Equity Vice‐President, and members from Locals duly elected in accordance with these By‐Laws.

Convention shall establish the general policies of the Union.

18th Triennial Convention:  October 15 - 17, 2021 in Yellowknife, NT - "Celebrating Our Successes - Strength for Tomorrow"


The UNW 18th Triennial Convention will take place from October 15-17, 2021. It was originally scheduled for October 2020, but had to be rescheduled due to pandemic restrictions.

In this section:

  • Convention Call Out
  • Important Dates and Deadlines
  • Delegates to Convention
  • Alternates
  • Observers to Convention
  • Resolutions
  • Regional Vice President Elections
  • Important Documents and Forms
  • Bylaws

Convention Call Out

Friday, January 15, 2021:

The Convention Call out for the re-scheduled UNW 18th Triennial Convention has been sent to all UNW Local Presidents.

Important information on the election of delegates, delegate entitlement, and resolution deadlines is included in the Call Letter:

  • 2021 Convention Call Letter

Important Dates and Deadlines

Deadline for Local Alternate elections - April 15th

Deadline for Locals to submit Resolutions – June 15, 2021

  • Note: Resolutions will only be accepted from Locals, not from individual members

Deadline for Locals to submit names of Local-funded Observer - July 15th

Delegates to Convention

Delegate elections completed by Locals in 2020 will stand and do not need to be redone.

If you were elected as a delegate and are no longer able or eligible to attend, please contact your Local President ASAP to ensure that an alternate can take your seat.

Alternates

Alternates are members who are elected to attend convention in the event that an elected delegate is no longer able to attend:

  • alternates must be elected at a general membership meeting
  • the meeting must be advertised publicly for 30 days in advance
  • the meeting must be for the sole purpose of electing delegates and/or alternates

Alternates should be elected at the same time as delegates. However, if necessary, they can be elected up to 48 hours before Convention starts. Check with your RVP.

Locals can elect any number of alternates, and must prioritize the elected alternates by way of number of votes; Locals must include the prioritization when submitting names to HQ. 

It is recommended that Locals elect at least as many alternates as delegates.

Elected alternates must be members in good standing a minimum of 30 days prior to the election.

Locals may choose to elect their alternates as Local-funded observers (see section below). This must be part of the motion electing the alternate/observers.

Observers to Convention

Fully Funded Observers

Fully funded observers are those who the Local has agreed to pay for their expenses to attend the Convention (i.e. travel, accommodations, lost wages, Convention fee, etc.)

If Locals wish to send fully funded observes to convention:

  • members must be elected at a general membership meeting
  • names (with meeting minutes and/or written confirmation from the Local President) must be provided to the UNW Director of Finance & Administration no later than July 15.

Self-Funded Observers

Any signed UNW member in good standing is entitled to attend the UNW Convention as a regular observer, dependent on venue capacity.

If you wish to attend as a self-funded observer:

  • You are responsible for your own expenses (i.e. travel, accommodations, lost wages, Convention fee, etc.)
  • If you wish to receive Convention matierals, you must register with the UNW Director of Finance & Administration and pay the your convention fees no later than July 15.
  • If you have NOT pre-registered, we cannot guarantee you entry to the Convention

Resolutions

  • Letter to Locals Re: Reminder about Submission of Resolutions - April 29, 2021 
  • UNW Bylaw 14 - Sections on submitting Resolutions
  • 2021 Convention Resolutions Form 

Only Locals can submit resolutions to Convention.

Deadline to submit resolutions: June 15th, 2021.

All resolutions must be individually moved/seconded, fully debated, and passed at a Local General Membership meeting with appropriate advertising notice.

Regional Vice President elections

RVP elections concluded April 2020.   

Candidates elected from this election will continue their term until 2023 Convention. The following RVP positions are vacant, will be up for election, and successful candidates will fill the position immediately, with their terms ending at 2023 Convention:

  • RVP Kimberlite
  • RVP Beaufort Delta-Sahtu
  • RVP North Great Slave

Important Documents and Forms

  • 2021 Convention Resolutions Form (pdf)
  • 2021 Alternate Credentials Form (pdf)
  • 2021 Observers Credentials Form (pdf)
  • 2021 Release of Personal Information Consent Form (for Delegates and Alternates) (pdf)

See section on deadlines above. 

By-Laws

Please see the UNW Bylaws and Regulations for more information on rules governing Convention and elections.  If you have any questions, please do not hesitate to contact your RVP or UNW HQ

Please see the Convention 2021 section above for information about the rescheduled Convention.


May 11, 2020:

The UNW 18th Triennial Convention, originally scheduled for October 2020, will be rescheduled to 2021 (dates to be announced).

  • Delegate elections will stand and do not need to be redone, and each Local’s delegate entitlement will not change.

  • Locals can still run elections for Alternates closer to the 2021 convention to fill seats if some delegates are no longer be able to attend.

  • Locals have additional time to determine if they wish to send paid Observers. 

  • Timelines for submitting Resolutions are now extended.

    • Local Resolutions must be submitted 4 months before Convention, and must be fully debated and voted on at a Local general membership meeting.

    • It is recommended that the Locals save this work for 2021.

  • Terms of office for UNW Executive (UNW President, VPs, RVPs, and EVP) are extended by one year, up to convention 2021.

  • As RVP elections have already started, the results will stand; newly elected officers will start their terms following the announcement of the successful candidates at Convention 2021, as per UNW By-laws.

Elections of Regional Vice Presidents

April 2020

Nomination packages for the elections of Regional Vice Presidents have been mailed to all UNW members who are signed and in good standing.

More information and copies of the documents, as well as deadlines, can be found here:  Your Executive

Election of Delegates and Alternates

April 20, 2020

The following Locals have received more nominations than delegate spots and will require members to elect delegates:

Local 01, Local 06, Local 09, Local 11, Local 12, Local 13, Local 16, Local 28, Local 30, and Local 38.

Elections for Delegates and Alternates will be carried out online using electronic ballots. Eligible Members from each Local holding an election (listed above) will be provided an electronic ballot and instructions via email.

Ballot emails were sent to all eligible members of the above Locals on April 20 at 12:44 pm MST, via the personal email address on file at UNW HQ. 

To be considered eligible to vote, you must be a signed member in good standing of the UNW.

If you are a member of one of the above Locals and do not receive the ballot email, check your spam folder for "vote@simplyvoting.com" or contact pr@unw.ca to confirm your eligibility and email information BEFORE voting closes.

Voting opens at 1:00 PM MST on Monday, April 20 and closes at 11:59 PM MST on Thursday, April 23.

To vote online, you will be required to provide:

  • Your UNW Membership Card Number (not your PSAC #)
  • Your PIN (provided in the ballot email)

If you do not know your Membership Card Number, please contact UNW HQ at hq@unw.ca or phone 867-873-5668, (toll free 1-877-906-4447) by 5:00 pm on April 23, 2020. You may be asked to provide information about yourself or your employment to verify your identity.

Nomination Call for Delegates and Alternates

This Nomination Call has been emailed to all UNW members who have a personal email address on file at UNW HQ; posted in the UNW Facebook Group; and posted here on the UNW website:

  • 2020 Call for UNW Convention Delegate Nominations 

  • 2020 Delegate & Alternate Nomination Form

For more information on UNW Convention, please see the UNW By-Law 14 Conventions.

NOMINATIONS

All nominees and nominators MUST be:

  • signed members in good standing 
  • members of the Local entered on the Nomination form.

To encourage the recommended practice of social-distancing, and in consideration of anyone who is currently self-isolating, UNW HQ is accepting emails or faxes from nominators instead of original signatures.

  1. Make sure you fill out the names of the two nominators on the form

  2. Have each nominator email or fax you written confirmation that they support your nomination (see example below)

  3. attach copies of the emails or faxes from each nominator to your form (if sending by email, ensure all documents are attached to the email)

Example of fax or email:

"I, [nominator's name] am a member in good standing of Local [x] and I nominate [nominee's name] to stand for election for Delegate for the UNW 18th Triennial Convention"

Return completed Nomination forms by 5:00pm on Saturday, April 18.

FORMS MUST BE RETURNED BY EMAIL OR FAX:

email: pr@unw.ca and Cc: hq@unw.ca

fax: 867-920-4448

PLEASE DO NOT SEND BY REGULAR MAIL!

ADDITIONAL INFORMATION

On April 19, if there are more nominees than delegate seats, an election will be conducted electronically.

The electronic ballot will be emailed to the members of each UNW Local conducting an election who:

  • are a signed member in good standing, and
  • the UNW has a home personal email address for

Deadline to complete and submit ballots: April 23, 2020, 5:00 pm

Membership applications can be found here:

  • Join the UNW

Convention Call Out

The Convention Call Out for UNW's 18th Triennial Convention has been sent to all UNW Local Presidents by mail and by email. 

Important information on the election of delegates, delegate entitlement, and resolution deadlines is included in the Convention Call Letter:

  • 2020 Convention Call Out - January 21, 2020

Important Dates and Deadlines

April 23, 2020- All names of delegates and alternates must be submitted to the Director of Finance and Administration by this date.  

June 23, 2020 Resolutions from Locals must be submitted to the Director of Finance and Administration by this date.

Visit the Events Calendar page for information on dates, times and locations of Local General Meetings.

Important Documents and Forms

  • Delegate & Alternate Nomination Form
  • Delegate Credentials Form
  • Alternate Credentials Form
  • Observers Credentials Form
  • Convention Resolutions Form
  • Release of Personal Information Consent Form (for Delegates and Alternates)

See section on deadlines above. 

By-Laws

Please see the UNW Bylaws and Regulations for more information on rules governing Convention and elections.  If you have any questions, please do not hesitate to contact your RVP or UNW HQ.

17th Triennial Convention:  October 27 - 29, 2017 in Yellowknife, NT - "Solidarity through Perseverance"


CONVENTION HIGHLIGHTS

Check out the daily bulletin  highlights from the UNW Convention

Sun. Oct. 29 - President Todd Parsons re-elected.  1st VP Gayla Thunstrom re-elected.  2nd VP Nicole Tews newly elected.  Stay tuned for the Convention Highlights bulletin.

  • Sat. Oct. 28
  • Fri. Oct. 27

Information for Delegates and Observers

The following has been sent by email and mail to UNW registered delegates and observers.

  • Delegate Information Letter
  • Observer Information Letter
  • Administrative information attachment

Accommodation & Childcare

The UNW is committed to fostering a diverse and inclusive environment where everyone is treated with dignity and respect. If any delegate, observer, or guest should require an accommodation to ensure they can participate fully, please contact Melissa Pohajdak, Director of Finance and Administration by August 31.

For delegates to attend Convention, the UNW will reimburse any child care expenses (upon submission of receipt)  if such these expenses should exceed the member's normal child care expenses.  Please contact the DFA for further information.

The Delegate Series 

Information flyers for delegates on the proceedings of Convention.  These are emailed and mailed to delegates.

  1. Introduction
  2. The Convention
  3. The Convention Delegate
  4. Convention Business
  5. The Convention Resolution
  6. Convention Chairperson
  7. Convention Committees
  8. Convention Debate
  9. Priority of Procedural Matters
  10. Elections
  11. Convention Observers

Important Documents and Forms

  • Delegate Credentials Form - see deadline below
  • Alternate Credentials Form - see deadline below
  • Observers Credentials Form- see deadline below
  • Convention Resolution Form - see deadline below
  • Delegate nomination form
  • Resolution Form - see deadline below

RVP/EVP Elections

RVP/EVP nomination forms have been mailed out to members in all the Regions.   See deadlines below.

RVP North Great Slave info and nomination form - Election is being re-run because the original acclaimed member is no longer a member.  

  • Deadline for nominations: Oct. 15, 2017 at 5:00 pm

RVP Kimberlite info and form - No nominations were received, so the election is being re-run.  

  • Deadline for nominations:  Sept. 20, 2017 at 5:00 pm

RVP/EVP Information and Forms

  • EVP Nomination info and form
  • RVP Beaufort Delta-Sahtu nomination info and form
  • RVP Deh Cho nomination info and form
  • RVP Fort Smith nomination info and form
  • RVP Hay River nomination info and form
  • RVP Kimberlite nomination info and form
  • RVP North Great Slave nomination info and form
  • RVP Somba K'e nomination info and form

Important Deadlines

April 28, 2017 - All names of delegates and alternates must be submitted to the DFA by this date.  See a list of Local General Meeting dates HERE.

May 29, 2017 - All RVP/EVP nominations must be submitted to the DFA by this date.

June 28, 2017 - Resolutions from the Locals must be submitted to the DFA by this date.

July 28, 2017 - All names of observers must be submitted to DFA by this date.

July 28, 2017 Resolutions from the Executive must be submitted to the DFA by this date.

Convention Call Out

The Convention Call Out for UNW's 17th Triennial Convention has been sent to all UNW Local Presidents by mail and by email. Click the link below to see the call out letter.  Important information on the election of delegates, delegate entitlement, and resolution deadlines is included.

Convention Call Out Jan. 27, 2017

By-Laws

Please see the UNW Bylaws and Regulations for more information on rules governing Convention and elections.  If you have any questions, please do not hesitate to contact your RVP or UNW HQ.